Administrative Programs Specialist — Shiloh

Transportation Security Careers; Shiloh (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Shiloh, NJ seeks a Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, preparing reports, and maintaining records.

You will assist with finance, HR, scheduling, payroll, and tracking program metrics. Strong communication and MS Office skills are required, with attention to detail and the ability to manage multiple assignments.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Microsoft Office

Data entry

Scheduling

Communication

Record keeping

Education

Specialized experience in lieu of degree

Tools

Microsoft Office

Job description

Transportation Security Administration in Shiloh, NJ seeks a Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, preparing reports, and maintaining records.

You will assist with finance, HR, scheduling, payroll, and tracking program metrics. Strong communication and MS Office skills are required, with attention to detail and the ability to manage multiple assignments.