Administrative & Programs Specialist — Full-time (Security)

Travel Security Careers; Newhall (IA); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Federal retirement plan

Paid leave and holidays

Flexible scheduling

Job summary

Transportation Security Administration (TSA), part of the Department of Homeland Security, is seeking a Program Assistant to provide admin and program support in a busy office environment. The role involves coordinating daily activities, maintaining records, preparing materials, and ensuring deadlines and tasks are tracked accurately.

The position emphasizes strong communication, attention to detail, and the ability to handle multiple assignments while protecting sensitive information.

Qualifications

• Experience supporting busy offices with reports, spreadsheets, and records.
• Ability to track deadlines, assignments, and performance information.
• Familiarity with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and assignments.
• Organize, track, and analyze program information and records.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, manage calendars, and track deadlines or action items.
• Assist with payroll, timekeeping, finance, HR, or scheduling tasks.
• Monitor program metrics and identify discrepancies.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA), part of the Department of Homeland Security, is seeking a Program Assistant to provide admin and program support in a busy office environment. The role involves coordinating daily activities, maintaining records, preparing materials, and ensuring deadlines and tasks are tracked accurately.

The position emphasizes strong communication, attention to detail, and the ability to handle multiple assignments while protecting sensitive information.