TSA Program & Admin Specialist — Flexible Scheduling

TSA Hiring Service; Oakland (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking a Program Assistant to provide administrative and program support to TSA managers and employees in Oakland operations. You will coordinate daily office activities, prepare reports, maintain records, schedule meetings, and track deadlines to ensure smooth program execution.

The role emphasizes organization, strong communication, data entry, and discretion when handling sensitive information.

Qualifications

• Specialized experience as stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting coordination

Customer service

Multitasking and accuracy

Discretion with sensitive information

Tools

MS Office Suite

Job description

Transportation Security Administration (TSA) is seeking a Program Assistant to provide administrative and program support to TSA managers and employees in Oakland operations. You will coordinate daily office activities, prepare reports, maintain records, schedule meetings, and track deadlines to ensure smooth program execution.

The role emphasizes organization, strong communication, data entry, and discretion when handling sensitive information.