Administrative & Program Support Specialist | Federal Agency

Transportation Security Careers; East Concord (NY); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in East Concord, NY is seeking a Program Assistant to provide administrative and program support to managers and staff. You will coordinate daily office activities, prepare reports, and manage records and communications in a busy federal setting.

Responsibilities include tracking deadlines, maintaining calendars, and supporting finance, HR, payroll, and scheduling tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry and tracking

Microsoft Office

Document management

Calendar and deadlines

Customer service

Multitasking

Discretion with sensitive info

Attention to detail

Education

No specific degree required; education may be based on specialized experience

Tools

Microsoft Office

Job description

Transportation Security Administration in East Concord, NY is seeking a Program Assistant to provide administrative and program support to managers and staff. You will coordinate daily office activities, prepare reports, and manage records and communications in a busy federal setting.

Responsibilities include tracking deadlines, maintaining calendars, and supporting finance, HR, payroll, and scheduling tasks.