Administrative & Programs Specialist

Federal Aviation Administration; Louisville (KY); On-site; USD 55,000 - 82,000; Full time

Job summary

Federal Aviation Administration in Louisville, KY, seeks a Management and Program Assistant to support agency administrative programs and assist managers and staff in daily operations.

You will handle personnel actions, travel authorizations, budget data, and procurement requests, while maintaining compliance with security guidelines and producing reports to inform leadership decisions.

Qualifications

• No education requirement for this position.

Responsibilities

• Performs routine administrative tasks in support of agency programs.
• Assists managers and staff in day-to-day operations.
• Coordinates personnel actions with HR and staffing offices.
• Maintains staff levels, positions, and status records.
• Compiles financial data for budget submissions and tracks obligations.
• Processes procurement requests and ensures proper expenditure justification.
• Manages keys, badges, and access credentials per security guidelines.
• Uses software to prepare narrative and statistical reports and charts.

Skills

Administrative support

Time & attendance

Budgeting & travel

Procurement support

Tools

Travel system

Reporting software

Job description

Federal Aviation Administration in Louisville, KY, seeks a Management and Program Assistant to support agency administrative programs and assist managers and staff in daily operations.

You will handle personnel actions, travel authorizations, budget data, and procurement requests, while maintaining compliance with security guidelines and producing reports to inform leadership decisions.