Administrative & Program Support Specialist

Federal Aviation Administration; Vandalia (OH); On-site; USD 57,000 - 85,000; Full time

Job summary

Federal Aviation Administration in Dayton is seeking a Management and Program Assistant to provide comprehensive administrative support for the Dayton Tower and related facilities in the Indianapolis District.

The role handles personnel actions, staff data management, budget contributions, and procurement processes, with guidance from management. It emphasizes independent planning, adherence to agency policies, and coordinating with HR and security teams.

Qualifications

• Experience handling personnel actions (promotions, details, resignations, certifications).
• Ability to track staff levels and positions in organizational systems.
• Experience compiling budget data and reporting expenditures.
• Familiarity with procurement workflows and justifications for purchases.
• Proven ability to manage time and attendance for large groups.

Responsibilities

• Performs a mix of routine and advanced administrative tasks to support programs and policies.
• Assists managers and staff in day-to-day operations.
• Plans and executes assignments aligning with organizational goals.
• Initiates personnel actions and coordinates with HR on actions and guidance.
• Maintains staff data and tracks positions, status, and changes.
• Compiles financial data for budget development and reporting.
• Manages procurement requests and ensures proper expenditure justification.
• Oversees internal controls and inventories for agency property.
• Manages time and attendance for large employee groups and various shifts.
• Uses travel systems to create and validate travel authorizations and vouchers.
• Ensures compliance with security guidelines for access credentials.

Skills

Personnel actions coordination

Budget tracking & reporting

Procurement requests processing

Time and attendance administration

Travel authorizations & vouchers

Internal/external communications

Tools

HR systems

Narrative reporting

Spreadsheet & data analysis

Job description

Federal Aviation Administration in Dayton is seeking a Management and Program Assistant to provide comprehensive administrative support for the Dayton Tower and related facilities in the Indianapolis District.

The role handles personnel actions, staff data management, budget contributions, and procurement processes, with guidance from management. It emphasizes independent planning, adherence to agency policies, and coordinating with HR and security teams.