Administrative Programs Specialist

Transportation Security Careers; Altona (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Altona, IL seeks a Program Assistant to provide administrative and program support to TSA managers and employees, coordinate daily office activities, compile, organize, and analyze program information, and help ensure accuracy and compliance across records and correspondence.

This role requires meticulous attention to detail, strong communication, and the ability to manage multiple assignments while maintaining schedules, deadlines, and secure

Qualifications

• Specialized administrative or program support experience.
• Ability to prepare reports, spreadsheets, and correspondence.
• Experience tracking deadlines and performance information.
• Familiarity with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Time management

Tools

Microsoft Office

Job description

The Transportation Security Administration in Altona, IL seeks a Program Assistant to provide administrative and program support to TSA managers and employees, coordinate daily office activities, compile, organize, and analyze program information, and help ensure accuracy and compliance across records and correspondence.

This role requires meticulous attention to detail, strong communication, and the ability to manage multiple assignments while maintaining schedules, deadlines, and secure