Administrative & Programs Coordinator — Wheelwright, MA

TSA Hiring Service; Wheelwright (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration, Department of Homeland Security in Wheelwright, MA is seeking a Program Assistant to provide administrative and program support to TSA managers and employees. You will coordinate daily office activities, prepare correspondence, and maintain records and files.

The role requires organization, clear written and verbal communication, and the ability to manage multiple assignments without sacrificing accuracy.

Qualifications

• Experience providing administrative support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Support payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Office software

Job description

The Transportation Security Administration, Department of Homeland Security in Wheelwright, MA is seeking a Program Assistant to provide administrative and program support to TSA managers and employees. You will coordinate daily office activities, prepare correspondence, and maintain records and files.

The role requires organization, clear written and verbal communication, and the ability to manage multiple assignments without sacrificing accuracy.