Administrative Programs Coordinator — Data, Scheduling, Payroll

Travel Security Careers; Livermore (CA); Presencial; USD 28.000 - 62.000; Jornada completa

Descripción de la vacante

Transportation Security Administration, Department of Homeland Security in Livermore is seeking Programs Assistants to keep offices organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and payroll-related tasks, ensuring accurate records and timely communications.

The role emphasizes attention to detail, ability to handle multiple assignments, and collaboration across teams.

Formación

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, and performance information.
• Proficiency with Microsoft Office and basic data analysis.
• Ability to organize information across multiple files and systems.

Responsabilidades

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Conocimientos

Administrative support

Data entry

Microsoft Office

Communication skills

Time management

Educación

No formal degree required

Herramientas

MS Excel

CRM software

Descripción del empleo

Transportation Security Administration, Department of Homeland Security in Livermore is seeking Programs Assistants to keep offices organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and payroll-related tasks, ensuring accurate records and timely communications.

The role emphasizes attention to detail, ability to handle multiple assignments, and collaboration across teams.