Program Operations Assistant — Flexible Scheduling & Records

TSA Hiring Service; Montgomery (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA), part of the Department of Homeland Security, is seeking Program Assistants to keep offices and airport operations organized and running smoothly in Montgomery. You will provide administrative and program support to managers, coordinate daily office activities, and maintain records and reports.

Responsibilities include data tracking, preparing correspondence, scheduling, and assisting with payroll or HR tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Resume demonstrates specialized experience as listed in the vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Ability to multitask

Discretion handling sensitive info

Attention to compliance

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA), part of the Department of Homeland Security, is seeking Program Assistants to keep offices and airport operations organized and running smoothly in Montgomery. You will provide administrative and program support to managers, coordinate daily office activities, and maintain records and reports.

Responsibilities include data tracking, preparing correspondence, scheduling, and assisting with payroll or HR tasks.