Administrative & Programs Assistant: Office & Data Ops

Transportation Security Careers; Damascus (MD); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Damascus, VA, seeks a Program Assistant to provide comprehensive administrative support across offices and field operations. You will help manage schedules, coordinate projects, and maintain accurate records to keep programs running smoothly.

The role emphasizes attention to detail, effective communication, and the ability to handle multiple tasks while ensuring compliance with procedures. Strong office software skills and discretion are essential.

Qualifications

• Proven ability to organize information and support multiple assignments.
• Strong written and verbal communication skills.
• Experience maintaining electronic records, spreadsheets, and reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records and document management

Calendar and deadline coordination

Customer service and professionalism

Multi-tasking and accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Damascus, VA, seeks a Program Assistant to provide comprehensive administrative support across offices and field operations. You will help manage schedules, coordinate projects, and maintain accurate records to keep programs running smoothly.

The role emphasizes attention to detail, effective communication, and the ability to handle multiple tasks while ensuring compliance with procedures. Strong office software skills and discretion are essential.