Administrative & Program Support Specialist — Pinon, NM

TSA Hiring Service; Pinon (AZ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to provide essential administrative and program support in a fast‑paced environment in Pinon, NM.

The role involves coordinating office activities, preparing reports and materials, maintaining records, and assisting with payroll, scheduling, and HR tasks. A strong emphasis on accuracy, communication, and discretion is required.

Qualifications

• Specialized experience in administrative or program support as described in the vacancy
• Preparation of reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments
• Making recommendations based on administrative findings or reports
• Handling sensitive employee or operational information with discretion

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Office software

Data entry

Record management

Calendar coordination

Communication

Attention to detail

Team collaboration

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to provide essential administrative and program support in a fast‑paced environment in Pinon, NM.

The role involves coordinating office activities, preparing reports and materials, maintaining records, and assisting with payroll, scheduling, and HR tasks. A strong emphasis on accuracy, communication, and discretion is required.