Administrative & Program Support Specialist

TSA Hiring Service; Town of Newcomb (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Newcomb, NY is seeking an Program Assistant to provide essential administrative and program support. The role involves coordinating daily office activities, managing records, preparing correspondence, and assisting with payroll and other program areas.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while communicating effectively with various teams.

Qualifications

• Organization and attention to detail is essential.
• Strong written and verbal communication skills are required.
• Experience with data entry, tracking, and basic analysis is preferred.
• Proficiency with Microsoft Office or similar software.
• Familiarity with records and document management.
• Ability to manage multiple assignments with accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail attention

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Newcomb, NY is seeking an Program Assistant to provide essential administrative and program support. The role involves coordinating daily office activities, managing records, preparing correspondence, and assisting with payroll and other program areas.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while communicating effectively with various teams.