Administrative & Program Support Specialist

Travel Security Careers; Plains (MT); In loco; USD 28.000 - 62.000; Tempo pieno

Descrizione del lavoro

Transportation Security Administration (TSA) is seeking a Program Assistant to provide administrative and program support in a Plains, KS office. The role involves coordinating daily activities, managing records, preparing reports, and communicating with managers and staff to ensure smooth operations.

Applicants should have demonstrated experience in busy office settings, with strong organizational, data entry, and communication skills.

Competenze

• Specialized experience in a busy office environment.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Mansioni

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Conoscenze

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Descrizione del lavoro

Transportation Security Administration (TSA) is seeking a Program Assistant to provide administrative and program support in a Plains, KS office. The role involves coordinating daily activities, managing records, preparing reports, and communicating with managers and staff to ensure smooth operations.

Applicants should have demonstrated experience in busy office settings, with strong organizational, data entry, and communication skills.