Administrative & Program Support Specialist

Travel Security Careers; Cottonwood (ID); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Cottonwood, CA seeks an experienced Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, preparing reports, and maintaining records, with emphasis on accuracy and compliance.

The position is full-time, US citizens preferred, with opportunities to contribute to various program areas and engage in payroll, HR, and scheduling tasks as needed.

Qualifications

• Background in administrative support or program coordination.
• Experience with reports, spreadsheets, and presentations.
• Proficiency in Microsoft Office and data entry.
• Ability to manage multiple deadlines with accuracy.
• Knowledge of records management and office procedures.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects and assignments.
• Compile, organize, track and analyze program information.
• Maintain electronic records, spreadsheets, reports and files.
• Prepare correspondence, meeting materials, reports and communications.
• Schedule meetings, manage calendars and deadlines.
• Assist with payroll, timekeeping, finance, HR, or scheduling.
• Monitor program metrics and identify discrepancies.
• Research files, records, policies and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration in Cottonwood, CA seeks an experienced Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, preparing reports, and maintaining records, with emphasis on accuracy and compliance.

The position is full-time, US citizens preferred, with opportunities to contribute to various program areas and engage in payroll, HR, and scheduling tasks as needed.