Administrative & Program Support – Caldwell, NJ

Transportation Security Careers; Caldwell (AR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Caldwell, NJ seeks a Program Assistant to provide administrative and program support. The role involves coordinating daily office activities, preparing materials, maintaining records, and assisting with payroll, scheduling, and HR-related tasks.

The position requires strong attention to detail, effective communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.

Qualifications

• Specialized administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Knowledge of payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written and verbal communication

Data entry, tracking, basic analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security, Caldwell, NJ seeks a Program Assistant to provide administrative and program support. The role involves coordinating daily office activities, preparing materials, maintaining records, and assisting with payroll, scheduling, and HR-related tasks.

The position requires strong attention to detail, effective communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.