Administrative Program Specialist – Office Ops & Data

Transportation Security Careers; Blue River (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Blue River, OR seeks a Program Assistant to provide crucial administrative and program support. You will help coordinate daily office activities, manage records, and prepare reports, ensuring schedules and deadlines are met with accuracy.

The role emphasizes detailed data tracking, cross-team communication, and helpful collaboration across finance, HR, payroll, and scheduling areas in a busy TSA environment.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines and performance information.
• Using office software to organize information.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Communicate with employees, managers, timekeepers, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration in Blue River, OR seeks a Program Assistant to provide crucial administrative and program support. You will help coordinate daily office activities, manage records, and prepare reports, ensuring schedules and deadlines are met with accuracy.

The role emphasizes detailed data tracking, cross-team communication, and helpful collaboration across finance, HR, payroll, and scheduling areas in a busy TSA environment.