Administrative Program Specialist Flexible Scheduling

Transportation Security Careers; New York; On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration, Department of Homeland Security, seeks a Program Assistant in Pine Hill, NY to keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, scheduling, data tracking, and correspondence, handling records and payroll tasks as needed.

This role requires attention to detail, strong communication, and the ability to juggle multiple assignments while maintaining accuracy.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Data analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Tools

Microsoft Office

Job description

The Transportation Security Administration, Department of Homeland Security, seeks a Program Assistant in Pine Hill, NY to keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, scheduling, data tracking, and correspondence, handling records and payroll tasks as needed.

This role requires attention to detail, strong communication, and the ability to juggle multiple assignments while maintaining accuracy.