Administrative Program Specialist Data & Ops

Transportation Security Careers; Shiloh (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking an Administrative Program Support to assist TSA managers and staff in daily office operations. The role emphasizes accurate record-keeping, scheduling, and administering project-related tasks to ensure efficient workflow.

Responsibilities include compiling reports, maintaining files, coordinating meetings, and assisting with payroll, HR, and other program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Demonstrated skill in tracking deadlines and performance information.
• Experience researching information in files, databases, and electronic systems.
• Ability to monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Handling sensitive information

Job description

Transportation Security Administration, Department of Homeland Security is seeking an Administrative Program Support to assist TSA managers and staff in daily office operations. The role emphasizes accurate record-keeping, scheduling, and administering project-related tasks to ensure efficient workflow.

Responsibilities include compiling reports, maintaining files, coordinating meetings, and assisting with payroll, HR, and other program areas.