Administrative Program Specialist A

LDH-Office of Public Health; New Orleans (LA); On-site; USD 40,000 - 64,000; Full time

Job summary

Louisiana Department of Health is seeking to join the Office of Public Health in Baton Rouge to support facilities, risk management, inventory control, and telecommunications while ensuring compliance with state regulations.

The role emphasizes policy compliance, resource management, and coordinating statewide property activities, with opportunities to contribute to emergency operations and logistics planning.

Qualifications

• Three years of experience in administrative services, OR six years of full-time work experience in any field, OR a bachelor's degree.
• Experience substitution: Every 30 semester hours earned can count as one year of experience (max 4 years).
• Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance.

Responsibilities

• Manages and monitors property control and inventory statewide, providing technical assistance to Property Liaisons.
• Coordinates property audits and on-site inspections, maintains inventory records, resolves missing or misrecorded property.
• Manages disposition of surplus property, coordinating transfers and proper documentation.

Skills

Following policies and procedures

Making accurate judgments

Managing resources

Education

Bachelor's degree

Job description

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Make an Impact Behind the Scenes! Join the Louisiana Department of Health’s Office of Public Health in Baton Rouge and play a key role in keeping agency operations running smoothly. In this position, you’ll support the management of facilities, risk management, inventory control, and telecommunications while helping ensure compliance with state and federal property regulations. If you have strong organizational skills, an interest in technology and operations, and enjoy solving complex challenges, your expertise can help strengthen the services LDH provides to communities across Louisiana!

An ideal candidate should possess the following competencies:

• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

• Three years of experience in administrative services; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Manages and monitors Office of Public Health property control and inventory activities statewide, providing technical assistance to Property Liaisons and ensuring compliance with State Property Control Regulations and LDH/OPH policies.
• Coordinates property audits, conducts on-site inspections, maintains accurate inventory records, and assists with resolving missing, misplaced, damaged, or improperly recorded property.
• Manages the disposition of surplus property by reviewing requests, obtaining required approvals, coordinating transfers and pickups, and ensuring proper documentation is maintained.
• Develops and delivers statewide training and guidance on property management, inventory control, property disposal, and applicable state regulations and agency policies.
• Administers OPH telecommunications services by coordinating the ordering, installation, movement, and disconnection of telephone and data lines and resolving service issues for statewide offices and facilities.
• Provides administrative and operational support to the Operations, Support Services, & Safety Section, including records management, reporting, maintaining accurate documentation, and recommending improvements to administrative processes.
• Participates in emergency operations, disaster response activities, drills, and required training, including serving on the Logistics Team when the Emergency Operations Center is activated.

Position-Specific Details

Location: Office of Public Health / Center for Finance and Operations / Orleans Parish

Appointment Type:This position may be filled as Probationary, Promotional, or Job appointment (temporary appointment that may last up to 48 months)

Cost Center:3262100400

Position Number(s):72446

Contact Information

Paul Tran

[e-mail]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.