Administrative Assistant 5
State of Louisiana
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Benefits offered by this job
Job summary
The Louisiana Department of Health is seeking an organized administrative professional to support executive-level staff within Medicaid operations in Baton Rouge. You will coordinate meetings, manage communications, and assist with travel logistics to ensure smooth daily operations.
The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to handle multiple tasks in a fast-paced public healthcare environment.
Qualifications
- Four years of experience in administrative services.
- Experience coordinating meetings and travel logistics.
- Strong communication and multitasking skills.
- Ability to follow policies and maintain compliance.
- Analytical skills to use data for decisions.
- High integrity and customer service orientation.
Responsibilities
- Assists Medicaid Deputy Directors, Section Chiefs, and other higher-level staff with administrative matters; monitors phone calls and visitors.
- Coordinates telephone conference calls, conference meetings and/or workshops chaired by the Medicaid Deputy Directors and/or higher staff.
- Ensures assigned primary, secondary, and unit manager time administrator duties are performed in accordance with applicable procedures and policies; serves as a personnel liaison for their section(s).
- Prepares travel documents and authorizations or travel expense accounts, makes travel arrangements with hotel, travel agency, car rental agencies and interprets travel regulations.
Skills
Job description
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Join a fast-paced and collaborative team supporting leadership within Louisiana Medicaid! This position plays a key role in ensuring the smooth daily operations of executive-level staff by coordinating meetings, managing communications, supporting personnel activities, and handling travel logistics for leadership teams. The ideal candidate is highly organized, professional, and detail-oriented with strong communication and multitasking skills. If you enjoy working in a dynamic environment where your administrative expertise directly supports important healthcare initiatives and executive operations, we encourage you to apply!
The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
The ability to collect, analyze, and use data to generate insights and inform decisions.
The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
Four years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
The official job specifications for this role, as defined by the State Civil Service, can be found here.
- Assists Medicaid Deputy Directors, Section Chiefs, and other higher-level staff with a variety of administrative matters Monitors phone calls and visitors.
- Coordinates telephone conference calls, conference meetings and/or workshops chaired by the Medicaid Deputy Directors and/or higher staff.
- Ensures assigned primary, secondary, and unit manager time administrator duties are performed in accordance with applicable procedures and policies serves as a personnel liaison for their section(s).
- Prepares travel documents and authorizations or travel expense accounts, makes travel arrangements with hotel, travel agency, car rental agencies and interprets travel regulations.
Location: Medical Vendor Administration / Policy and Compliance / East Baton Rouge Parish
Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment, or Detail to Special Duty
Cost Center: 3052090501
Position Number(s): 2713
Shambrielle Pooler
Shambrielle.Pooler@la.gov
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.
LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
Insurance Coverage
More information can be found at https://info.groupbenefits.org/
– Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
- Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
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