Administrative Assistant 5

LDH-Medical Vendor Administration; Baton Rouge (LA); On-site; USD 42,000 - 58,000; Full time

Job summary

Louisiana Department of Health in Baton Rouge, LA seeks an experienced Administrative Services professional to support executive leadership. The role coordinates meetings, manages communications, and handles travel logistics for leadership teams.

The ideal candidate will be highly organized and professional, with strong multitasking and communication skills. This is an on-site position within East Baton Rouge Parish and offers opportunities to contribute to critical healthcare initiatives.

Qualifications

• Four years of experience in administrative services.
• Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Assists Medicaid Deputy Directors, Section Chiefs, and other higher-level staff with a variety of administrative matters.
• Coordinates telephone conference calls, conference meetings and/or workshops chaired by the Medicaid Deputy Directors and/or higher staff.
• Ensures assigned primary, secondary, and unit management time administrator duties are performed in accordance with applicable procedures and policies; serves as a personnel liaison for their section(s).
• Prepares travel documents and authorizations or travel expense accounts, makes travel arrangements with hotel, travel agency, car rental agencies and interprets travel regulations.

Skills

Communicating Effectively

Accountability

Policies & Procedures

Judgment

Data Analysis

Ethics & Integrity

Customer Focus

Job description

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Join a fast-paced and collaborative team supporting leadership within Louisiana Medicaid! This position plays a key role in ensuring the smooth daily operations of executive-level staff by coordinating meetings, managing communications, supporting personnel activities, and handling travel logistics for leadership teams. The ideal candidate is highly organized, professional, and detail-oriented with strong communication and multitasking skills. If you enjoy working in a dynamic environment where your administrative expertise directly supports important healthcare initiatives and executive operations, we encourage you to apply!

An ideal candidate should possess the following competencies:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties:

• AssistsMedicaidDeputyDirectors,SectionChiefs,andotherhigher-levelstaffwithavarietyof administrativematters Monitorsphonecallsandvisitors.
• Coordinatestelephoneconferencecalls,conferencemeetingsand/orworkshopschairedbythe MedicaidDeputyDirectorsand/orhigherstaff.
• Ensuresassignedprimary,secondary,andunitmanagertimeadministratordutiesareperformed inaccordancewithapplicableproceduresandpolicies servesasapersonnelliaisonfortheirsection(s).
• Prepares travel documents and authorizations or travel expense accounts, makes travel arrangements with hotel, travel agency, car rental agencies and interprets travel regulations.

Position-Specific Details:

Location:Medical Vendor Administration / Policy and Compliance / East Baton Rouge Parish

Appointment Type:This position may be filled as aProbationary appointment, Promotional appointment, or Detail to Special Duty

Cost Center:3052090501

Position Number(s):2713

Contact Information:

Shambrielle Pooler

[e-mail]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.