ADMINISTRATIVE PROGRAM SPECIALIST B

State of Louisiana; Baton Rouge (LA); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Insurance Coverage

Holidays and Leave

Retirement Benefits

Job summary

The Louisiana Department of Health is seeking an Administrative Program Specialist for the Office of Behavioral Health to support administrative and fiscal operations, including contract tracking, payroll, and hiring activities. This role helps promote recovery, resilience, and positive behavioral health outcomes for Louisiana residents.

Ideal candidates bring strong organizational skills, policy compliance, and experience in administrative services.

Qualifications

• Four years of experience in administrative services; OR
• Six years of full-time work experience in any field plus one year of experience in administrative services; OR
• A bachelor's degree plus one year of experience in administrative services; OR
• An advanced degree.

Responsibilities

• Serves as the primary point of contact for OBH contract tracking, routing, and inquiries within the Louisiana Department of Health.
• Monitors the OBH contracts inbox and logs incoming contracts, amendments, MOUs, CEAs, and other contract-related documents.
• Maintains organized contract records, standardized naming conventions, email correspondence, tracking logs, and documentation throughout the contract process.
• Tracks the receipt and status of required contract documentation and initiates DocuSign routing for Contract Review Forms (CRFs) and Program Review Confirmation Forms.
• Monitors contract submissions and signature status, ensuring completed documentation is accurately and timely forwarded to appropriate staff.
• Provides administrative, operational, reporting, special project, and process improvement support to OBH leadership and the Contracts Unit.
• Performs payroll and purchasing card functions for assigned OBH staff, ensuring accurate and timely processing and compliance with applicable LDH, OBH, and DOA policies and procedures.

Skills

Driving Results

Following Policies and Procedures

Managing Resources

Education

Bachelor's degree

Advanced degree

Job description

About This Job

About This Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Make an impact behind the scenes of Louisiana’s behavioral health system! As an Administrative Program Specialist with the Office of Behavioral Health (OBH), you’ll support critical administrative and fiscal operations, including contract tracking and monitoring, payroll, and hiring activities. This position offers an exciting opportunity to use your organizational and administrative expertise to support programs that promote recovery, resilience, and positive behavioral health outcomes for Louisiana residents. Join OBH and help strengthen the services that make a difference in communities across the state!

An Ideal Candidate Should Possess The Following Competencies:

• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Minimum Qualifications

Four years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelor\'s degree plus one year of experience in administrative services; OR

An advanced degree.

Experience Substitution:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Job Duties and Other Information

• Serves as the primary point of contact for OBH contract tracking, routing, and inquiries within the Louisiana Department of Health.
• Monitors the OBH contracts inbox and logs incoming contracts, amendments, MOUs, CEAs, and other contract-related documents.
• Maintains organized contract records, standardized naming conventions, email correspondence, tracking logs, and documentation throughout the contract process.
• Tracks the receipt and status of required contract documentation and initiates DocuSign routing for Contract Review Forms (CRFs) and Program Review Confirmation Forms.
• Monitors contract submissions and signature status, ensuring completed documentation is accurately and timely forwarded to appropriate staff.
• Provides administrative, operational, reporting, special project, and process improvement support to OBH leadership and the Contracts Unit.
• Performs payroll and purchasing card functions for assigned OBH staff, ensuring accurate and timely processing and compliance with applicable LDH, OBH, and DOA policies and procedures.

Position-Specific Details:

Location: Office of Behavioral Health/Admin-Finance/East Baton Rouge Parish

Appointment Type: This position may be filled as a Probationary appointment or Promotional appointment

Cost Center: 3301010204

Position Number(s): 166952

How To Apply

There is no explicit application action in this reformatted version. For information about all eligible positions and the application process, please refer to the official LDH careers page.

Contact Information:

Shea Malbreaugh

[e-mail]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To A Great Professional Development Program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year\'s Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran\'s Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher\'s Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

DR: Driving Results - How well do you set goals, stay focused, and follow through—especially when faced with challenges or competing demands?

• I struggle to set direction, miss deadlines, avoid challenges, or resist feedback.
• I set basic goals, make some progress, and accept feedback when supported.
• I set clear goals, stay focused, take ownership of results, and use feedback to improve.
• I set bold goals, lead progress, push through setbacks, and help others learn from challenges.

02

DR: Driving Results - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

04

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don’t always follow required procedures, or have trouble keeping accurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
• I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team’s goals.
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

06

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

Nepotism: To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type “N/A” if no immediate family members are employed by LDH.

• Required Question