ADMINISTRATIVE PROGRAM SPECIALIST B

LDH-Office of Behavioral Health; Baton Rouge (LA); On-site; USD 42,000 - 65,000; Full time

Job summary

The Louisiana Department of Health, Office of Behavioral Health is seeking an Administrative Program Specialist to support contract tracking, payroll, and hiring activities in East Baton Rouge Parish. You will help keep programs compliant and running smoothly behind the scenes.

Ideal candidates bring four years of admin experience or a degree with related work, plus strong organizational skills to support OBH leadership and ensure meticulous records and cross-functional collaboration.

Qualifications

• Four years of experience in administrative services or related field.
• Alternative: six years of full-time work plus one year in administrative services.
• Bachelor's degree plus one year in administrative services or an advanced degree.

Responsibilities

• Serves as the primary point of contact for OBH contract tracking, routing, and inquiries.
• Monitors the OBH contracts inbox and logs incoming contracts, amendments, MOUs, CEAs, and other contract-related documents.
• Maintains organized contract records, standardized naming conventions, email correspondence, tracking logs, and documentation.
• Tracks receipt and status of required contract documentation and initiates DocuSign routing for CRFs and Program Review Confirmation Forms.
• Monitors contract submissions and signature status, ensuring timely forwarding of documentation.

Skills

Contract tracking

Payroll processing

Administrative support

Contract compliance

Documentation management

Education

Bachelor's degree

Advanced degree

Tools

DocuSign

MS Office

Contract management software

Job description

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Make an impact behind the scenes of Louisiana’s behavioral health system! As an Administrative Program Specialist with the Office of Behavioral Health (OBH), you’ll support critical administrative and fiscal operations, including contract tracking and monitoring, payroll, and hiring activities. This position offers an exciting opportunity to use your organizational and administrative expertise to support programs that promote recovery, resilience, and positive behavioral health outcomes for Louisiana residents. Join OBH and help strengthen the services that make a difference in communities across the state!

An ideal candidate should possess the following competencies:

• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

• Four years of experience in administrative services; OR
• Six years of full-time work experience in any field plus one year of experience in administrative services; OR
• A bachelor's degree plus one year of experience in administrative services; OR
• An advanced degree.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Serves as the primary point of contact for OBH contract tracking, routing, and inquiries within the Louisiana Department of Health.
• Monitors the OBH contracts inbox and logs incoming contracts, amendments, MOUs, CEAs, and other contract-related documents.
• Maintains organized contract records, standardized naming conventions, email correspondence, tracking logs, and documentation throughout the contract process.
• Tracks the receipt and status of required contract documentation and initiates DocuSign routing for Contract Review Forms (CRFs) and Program Review Confirmation Forms.
• Monitors contract submissions and signature status, ensuring completed documentation is accurately and timely forwarded to appropriate staff.
• Provides administrative, operational, reporting, special project, and process improvement support to OBH leadership and the Contracts Unit.
• Performs payroll and purchasing card functions for assigned OBH staff, ensuring accurate and timely processing and compliance with applicable LDH, OBH, and DOA policies and procedures.

Position-Specific Details:

Location: Office of Behavioral Health/Admin-Finance/East Baton Rouge Parish

Appointment Type: This position may be filled as a Probationary appointment or Promotional appointment

Cost Center: 3301010204

Position Number(s): 166952

Contact Information:

Shea Malbreaugh

[e-mail]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.