Administrative Program Assistant — Office Ops & Data Tracking

Transportation Security Careers; Ashby (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Ashby, MN is seeking Program Assistants to provide administrative and program support, helping managers and teams stay organized and on schedule. You will coordinate daily office activities, track tasks, and ensure accurate data handling in a dynamic federal environment.

Responsibilities include preparing correspondence and reports, maintaining electronic records and calendars, coordinating meetings, and supporting

Qualifications

• Administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple assignments.
• Experience with payroll, timekeeping, finance, HR, or scheduling is a plus.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Calendar & scheduling

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Spreadsheets

Records management software

Job description

Transportation Security Administration, Department of Homeland Security in Ashby, MN is seeking Program Assistants to provide administrative and program support, helping managers and teams stay organized and on schedule. You will coordinate daily office activities, track tasks, and ensure accurate data handling in a dynamic federal environment.

Responsibilities include preparing correspondence and reports, maintaining electronic records and calendars, coordinating meetings, and supporting