Administrative Program Coordinator — Office Ops & Records

TSA Hiring Service; Taylorsville (MS); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Taylorsville, UT is seeking a full-time Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, maintaining records and spreadsheets, preparing correspondence and meeting materials, and monitoring program metrics.

Candidates should be detail-oriented and able to manage multiple assignments while communicating effectively.

Qualifications

• Administrative and program support in a busy office
• Prepare reports, correspondence, spreadsheets, or presentations
• Track deadlines, assignments, records, or performance information
• Research information in files, databases, and electronic systems
• Monitor program metrics and identify discrepancies
• Support payroll, timekeeping, finance, HR, or scheduling functions
• Use office software to organize information and support multiple assignments
• Handle sensitive information with discretion

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative coordination

Data tracking

Scheduling

Correspondence

Records management

Payroll support

Attention to detail

Communication

Tools

Microsoft Excel

Spreadsheets

Job description

Transportation Security Administration in Taylorsville, UT is seeking a full-time Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, maintaining records and spreadsheets, preparing correspondence and meeting materials, and monitoring program metrics.

Candidates should be detail-oriented and able to manage multiple assignments while communicating effectively.