Administrative Program Assistant — TSA Ops & Scheduling

Travel Security Careers; Gladstone (MI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Gladstone, VA seeks a Program Assistant to help keep offices organized, accurate, and running smoothly. You will provide administrative coordination, data tracking, scheduling, records management, and internal communications to support managers and staff across program areas.

The role emphasizes attention to detail, ability to manage multiple assignments, and clear communication with diverse teams.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration in Gladstone, VA seeks a Program Assistant to help keep offices organized, accurate, and running smoothly. You will provide administrative coordination, data tracking, scheduling, records management, and internal communications to support managers and staff across program areas.

The role emphasizes attention to detail, ability to manage multiple assignments, and clear communication with diverse teams.