Program Assistant: Office Ops & Scheduling

Travel Security Careers; Gloucester (VA); On-site; USD 30,000 - 45,000; Full time

Job summary

Transportation Security Administration (TSA) in Gloucester, VA is seeking a Program Assistant to provide administrative and program support for managers and staff. Responsibilities include coordinating daily office activities, maintaining records, and preparing internal communications.

The role requires strong organization, attention to detail, and the ability to manage multiple assignments with discretion.

Qualifications

• Specialized administrative or program support experience in a busy office
• Experience preparing reports, spreadsheets, or presentations
• Experience tracking deadlines, assignments, records, or performance information
• Experience researching information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions
• Ability to organize information and manage multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, HR, scheduling, payroll, or other program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with procedures

Skills

Organizational skills

Written/verbal communication

Data entry/tracking

Microsoft Office

Records management

Calendar/scheduling

Customer service

Attention to detail

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) in Gloucester, VA is seeking a Program Assistant to provide administrative and program support for managers and staff. Responsibilities include coordinating daily office activities, maintaining records, and preparing internal communications.

The role requires strong organization, attention to detail, and the ability to manage multiple assignments with discretion.