TSA Program Assistant - Flexible Office Ops in MT

Travel Security Careers; Livingston (MT); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid leave & federal holidays

Retirement plan (Thrift Savings Plan)

Job summary

The Transportation Security Administration in Livingston, MT is seeking Program Assistants to provide administrative and program support across offices. This role involves coordinating daily activities, maintaining records, and assisting with payroll, scheduling, and finance functions as assigned.

Candidates should be detail-oriented, able to manage multiple tasks, and communicate effectively with managers and staff.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Proficiency with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, calendars, and deadlines.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and flag incomplete or inconsistent data.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office proficiency

Records management

Calendar and deadline coordination

Customer service and professional comm

Discretion with sensitive information

Job description

The Transportation Security Administration in Livingston, MT is seeking Program Assistants to provide administrative and program support across offices. This role involves coordinating daily activities, maintaining records, and assisting with payroll, scheduling, and finance functions as assigned.

Candidates should be detail-oriented, able to manage multiple tasks, and communicate effectively with managers and staff.