Administrative Program Assistant - Office & Scheduling

Travel Security Careers; Bellflower (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management in Bellflower, IL.

The role emphasizes attention to detail, ability to juggle multiple tasks, and clear communication across teams. Applicants should be able to assist with finance, HR, payroll, and other program areas as needed.

Qualifications

• Experience providing administrative support in a busy office.
• Ability to manage multiple assignments with accuracy.
• Strong written and verbal communication.
• Familiarity with spreadsheets and records systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data tracking

Scheduling

Records management

Communication

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management in Bellflower, IL.

The role emphasizes attention to detail, ability to juggle multiple tasks, and clear communication across teams. Applicants should be able to assist with finance, HR, payroll, and other program areas as needed.