Administrative Program Assistant — Office & Scheduling

Travel Security Careers; Aston Township (PA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) Program Assistant opportunities in Aston, PA, offer a role focused on administrative coordination and program support. The position supports TSA managers and staff with scheduling, records management, data tracking, and correspondence, adapting to the needs of finance, HR, payroll, or other program areas.

Applicants should be comfortable handling detailed information, coordinating multiple assignments, and maintaining office schedules.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Report preparation

Data tracking

Payroll support

Office software

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) Program Assistant opportunities in Aston, PA, offer a role focused on administrative coordination and program support. The position supports TSA managers and staff with scheduling, records management, data tracking, and correspondence, adapting to the needs of finance, HR, payroll, or other program areas.

Applicants should be comfortable handling detailed information, coordinating multiple assignments, and maintaining office schedules.