Administrative Program Assistant — Midlothian (Flexible Hours)

Travel Security Careers; Midlothian (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Midlothian, IL is seeking Program Assistants to support office operations with administrative coordination, data tracking, scheduling, and records management. This role suits detail-oriented individuals who can manage multiple assignments and communicate across teams to keep the office on schedule.

You will assist with finance, HR, payroll, and other program areas as needed, maintain electronic files, prepare correspondence and reports, and monitor

Qualifications

• Specialized experience in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Tools

Microsoft Office Suite

Job description

The Transportation Security Administration in Midlothian, IL is seeking Program Assistants to support office operations with administrative coordination, data tracking, scheduling, and records management. This role suits detail-oriented individuals who can manage multiple assignments and communicate across teams to keep the office on schedule.

You will assist with finance, HR, payroll, and other program areas as needed, maintain electronic files, prepare correspondence and reports, and monitor