Administrative Program Assistant | Flexible Scheduling

Travel Security Careers; Huntley (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Huntley, WY is seeking Program Assistants to help keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day needs.

Responsibilities include coordinating daily activities, preparing reports, maintaining records, scheduling meetings, and assisting with various program areas such as finance, HR,

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organization and attention to detail

Written and verbal communication

Data entry tracking

Microsoft Office

Records and document management

Calendar, meeting coordination

Customer service

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) in Huntley, WY is seeking Program Assistants to help keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day needs.

Responsibilities include coordinating daily activities, preparing reports, maintaining records, scheduling meetings, and assisting with various program areas such as finance, HR,