Enterprise Pharmacy Operations Coordinator

WVU Medicine; United States; On-site; USD 52,000 - 68,000; Full time

Job summary

SYSTEM West Virginia University Health System seeks an administrative leader to support the WVUHS Enterprise Pharmacy Office. You will perform a broad range of administrative duties, coordinate projects and events, and ensure smooth day-to-day operations across leadership teams.

This role emphasizes training, staff onboarding, timekeeping, and clear communication plans; you will prepare correspondence, schedules, and reports, and serve as a primary contact for vendors and community partners.

Qualifications

• High-level administrative experience with 6+ years for the HS diploma path.
• Associate’s degree with 4+ years of high-level administrative experience.
• Bachelor’s degree with 2+ years of high-level administrative experience.

Responsibilities

• Provides administrative support to WVUHS Enterprise Pharmacy Leadership team including coordinating schedules, conference room availability, assisting with Kronos, and other responsibilities as assigned.
• Responsible for training, onboarding, and mentoring staff in regard to time keeping, note taking, and other administrative tasks.
• Leads, coordinates, and has direct responsibility for a wide variety of special projects & reports on behalf of WVUHS Enterprise Pharmacy Leadership team as assigned.
• Develops and leads communication plans for meetings to ensure full transparency and understanding of the meeting agenda by leaders, user departments, stakeholders, patients, and visitors.
• Assist WVUHS Enterprise Pharmacy Leadership team in day-to-day operations of the administrative suite with the ability to suggest methods and procedures to improve departmental administrative operations.
• Provide high level clerical support, organization, time and task management for WVUHS Enterprise Pharmacy Leadership team including all internal and external correspondence.
• Serves as the primary contact for WVUHS Enterprise Pharmacy Leadership team Administration suite for vendors, community leaders, and other external contacts.
• Serve as the liaison for special events & meetings held in the WVUHS Enterprise Pharmacy suite.
• Assist in the development of events and project proposals and budgets, providing leadership with project plan progression.
• Assist with maintenance of professional development, including expense reports and corporate purchase card reconciliation.
• Drafts, proofreads, prepares, organizes, and coordinates the preparation of correspondence, complex itineraries, publications, data, and materials for emails, newsletters, meetings, presentations and reports.
• Assist with daily route planning for courier services as necessary.
• Oversees the gathering & distribution of information for news releases; department newsletters; edits releases written by others; keeps records of distribution.
• Evaluates accomplishments for potential news value, prioritizes, and decides which should be promoted.
• Consults with leadership and provide advice on departmental publications.
• Develops story ideas for organizational newsletters.
• Creates other written content on a wide variety of subjects for web sites, publications, internal and external communications.
• Assists with producing educational and promotional videos, postings, and news releases.
• Participates in/on a variety of meetings, committees, task forces, and/or related groups.
• Develops and leads communication plans for site visits to ensure full transparency and understanding of the visit agenda by leaders, stakeholders, and visitors.
• Assists with preparation of project status reports and project schedules for stakeholders and senior leadership.

Skills

Microsoft Office

Confidentiality

Communication skills

Education

High School Diploma or Equivalent

Associate’s Degree

Bachelor’s Degree

Tools

Kronos

Job description

SYSTEM West Virginia University Health System seeks an administrative leader to support the WVUHS Enterprise Pharmacy Office. You will perform a broad range of administrative duties, coordinate projects and events, and ensure smooth day-to-day operations across leadership teams.

This role emphasizes training, staff onboarding, timekeeping, and clear communication plans; you will prepare correspondence, schedules, and reports, and serve as a primary contact for vendors and community partners.