Administrative/Ops Coordinator

AppleOne Employment Services; Denver (CO); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne Employment Services is seeking an Administrative & Operations Coordinator to support HR, finance, marketing, and daily hospital operations at a specialty and emergency veterinary hospital. The role requires proactive, organized professionals who can juggle multiple priorities in a fast-paced environment.

You will provide administrative support, assist with HR records, financial processes and audits, help with marketing projects, and coordinate office activities with accuracy and

Qualifications

• 2+ years of experience in office administration, HR, finance, or related field.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Proficiency with standard office software and administrative systems.
• A proactive, flexible, and team-oriented approach.
• Veterinary or medical office experience is a plus!

Responsibilities

• Provide administrative support to ensure smooth daily hospital operations.
• Assist with HR-related tasks, employee documentation, and recordkeeping.
• Support financial processes, audits, and accurate record maintenance.
• Assist with marketing initiatives and related administrative projects.
• Organize documents, maintain records, and coordinate office activities.
• Communicate professionally with staff and other stakeholders.
• Manage multiple tasks while maintaining accuracy and attention to detail.

Skills

Organizational skills

Communication skills

Time management

Detail-oriented

Team-oriented

Multitasking

Office software

Tools

Office software

Job description

Are you an organized, detail-oriented professional who enjoys keeping operations running smoothly? We are seeking an Administrative & Operations Coordinator to join a specialty and emergency veterinary hospital. This position offers the opportunity to support a variety of administrative functions, including HR, finance, financial auditing, marketing, and daily hospital operations. The ideal candidate is proactive, adaptable, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to ensure smooth daily hospital operations.
• Assist with HR-related tasks, employee documentation, and recordkeeping.
• Support financial processes, audits, and accurate record maintenance.
• Assist with marketing initiatives and related administrative projects.
• Organize documents, maintain records, and coordinate office activities.
• Communicate professionally with staff and other stakeholders.
• Manage multiple tasks while maintaining accuracy and attention to detail.

Qualifications

• 2+ years of experience in office administration, human resources, finance, or a related field.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Proficiency with standard office software and administrative systems.
• A proactive, flexible, and team-oriented approach.
• Veterinary or medical office experience is a plus!

The Company is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.