Administrative Operations Specialist (Remote)

Simera; San Francisco (CA); Remote; USD 42,000 - 64,000; Full time

Job summary

Simera is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes organization, reliability, and proactive handling of documentation and tasks to enable teams to function smoothly.

The candidate will manage documents, calendars, reports, and correspondence, while ensuring data accuracy and confidentiality. This position supports remote teams and requires strong communication and coordination skills.

Qualifications

• Prior experience in administrative support or office administration.
• Experience handling documents, records, and data.
• Ability to manage schedules, deadlines and multiple tasks.

Responsibilities

• Provide administrative support to internal teams and managers.
• Organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, and presentations.
• Manage emails, calendars, meetings and routine requests.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Data entry and verification for accuracy and completeness.
• Assist with invoices, expense reports, and purchase requests as needed.
• Maintain digital filing and document management systems.
• Support onboarding and internal processes.
• Identify issues and suggest process improvements.
• Ensure adherence to company policies and confidentiality.

Skills

Organizational skills

Attention to detail

Data entry

Communication

Independent worker

Remote collaboration

Spreadsheet proficiency

Google Workspace

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes organization, reliability, and proactive handling of documentation and tasks to enable teams to function smoothly.

The candidate will manage documents, calendars, reports, and correspondence, while ensuring data accuracy and confidentiality. This position supports remote teams and requires strong communication and coordination skills.