Administrative Specialist - Remote Support & Operations

simera-talent; San Francisco (CA); Remote; USD 65,000 - 85,000; Full time

Job summary

Simera Talent is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and handling documentation, calendars, and databases for day-to-day operations.

You will support onboarding, internal processes, and cross-team coordination, while ensuring confidentiality and adherence to procedures in a remote environment.

Qualifications

• Experience with administrative support and office operations.
• Ability to manage documents, records, data, and schedules.
• Proficient with emails, calendars, databases and digital tools.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Time management

Problem solving

Google Workspace

MS Office

Documentation

Independent work

Confidentiality

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

Simera Talent is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and handling documentation, calendars, and databases for day-to-day operations.

You will support onboarding, internal processes, and cross-team coordination, while ensuring confidentiality and adherence to procedures in a remote environment.