Senior Administrative Specialist - Remote Support

simera-talent; San Francisco (CA); Remote; USD 52,000 - 76,000; Full time

Job summary

Simera-talent is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The ideal candidate is highly organized, reliable, and capable of managing documentation, coordinating tasks, maintaining accurate records, and supporting teams with day-to-day administrative needs.

Responsibilities include supporting internal teams and managers, managing documents and databases, preparing reports and presentations, handling emails and

Qualifications

• Experience providing administrative support in a professional setting.
• Strong written and spoken communication skills.
• Proficient with standard office software and digital tools.
• Detail-oriented with excellent organizational abilities.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working with remote teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Verbal comms

Written comms

Organizational skills

Attention to detail

Data entry

Multi-tasking

Problem solving

Google Workspace

Microsoft Office

Record keeping

Independent work

Tools

Google Sheets

Excel

CRM systems

Job description

Simera-talent is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The ideal candidate is highly organized, reliable, and capable of managing documentation, coordinating tasks, maintaining accurate records, and supporting teams with day-to-day administrative needs.

Responsibilities include supporting internal teams and managers, managing documents and databases, preparing reports and presentations, handling emails and