Administrative Operations Specialist II

Mindlance; Chicago (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Mindlance in Chicago is seeking an Administrative Assistant to provide essential administrative support for the office, ensuring efficient operations and timely delivery of tasks. The role supports managers and employees with organization, communication, and handling confidential materials.

Responsibilities include answering and directing calls, scheduling meetings, maintaining filing systems, preparing reports, and assisting with travel arrangements and expense reports.

Qualifications

• Administrative support experience
• Strong communication via phone and email
• Excellent organizational skills
• Ability to handle confidential information

Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain filing systems and prepare reports
• Assist in preparing correspondence and forms
• Provide general support to visitors and staff
• Prepare invoices and manage supplies inventory

Job description

Mindlance in Chicago is seeking an Administrative Assistant to provide essential administrative support for the office, ensuring efficient operations and timely delivery of tasks. The role supports managers and employees with organization, communication, and handling confidential materials.

Responsibilities include answering and directing calls, scheduling meetings, maintaining filing systems, preparing reports, and assisting with travel arrangements and expense reports.