Senior Administrative Assistant: Exec Support & Strategy

Mindlance; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Mindlance is seeking a Senior Administrative Assistant to provide comprehensive support to the Corporate Development and Strategy team in New York. The role demands coordinating multiple priorities, professional collaboration across levels, and handling highly confidential information with discretion.

Key duties include managing senior leaders’ calendars, arranging meeting logistics, travel bookings, expense reports, and back-up support for other assistants.

Qualifications

• Excellent organizational skills and attention to detail.

Responsibilities

• Coordinate calendars for five senior leaders and manage scheduling.
• Plan meetings logistics including IT, room setup, and catering.
• Coordinate travel plans, expense reports, and invoicing.
• Support the CD&S team with events, supplies, and special projects.
• Maintain relationships with Executive Assistants and provide back-up when needed.
• Explore AI-enabled tools to enhance administrative efficiency.
• Handle ad-hoc tasks such as compliance approvals and recognition reporting.

Skills

Organizational skills

Communication

Multitasking

Confidentiality

Professionalism

Attention to detail

8+ years supporting executives

Education

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Travel expense reporting

Invoicing software

Job description

Mindlance is seeking a Senior Administrative Assistant to provide comprehensive support to the Corporate Development and Strategy team in New York. The role demands coordinating multiple priorities, professional collaboration across levels, and handling highly confidential information with discretion.

Key duties include managing senior leaders’ calendars, arranging meeting logistics, travel bookings, expense reports, and back-up support for other assistants.