Administrative Assistant II

Mindlance; Chicago (IL); Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

Mindlance in Chicago is seeking an Administrative Assistant to provide essential administrative support for the office, ensuring efficient operations and timely delivery of tasks. The role supports managers and employees with organization, communication, and handling confidential materials.

Responsibilities include answering and directing calls, scheduling meetings, maintaining filing systems, preparing reports, and assisting with travel arrangements and expense reports.

Formación

• Administrative support experience
• Strong communication via phone and email
• Excellent organizational skills
• Ability to handle confidential information

Responsabilidades

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain filing systems and prepare reports
• Assist in preparing correspondence and forms
• Provide general support to visitors and staff
• Prepare invoices and manage supplies inventory

Descripción del empleo

Job Summary: Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Primary Responsibilities:

Answer and direct phone calls Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Provide information by answering questions and requests Take dictation Research and creates presentations Generate reports Handle multiple projects Prepare and monitor invoices Develop administrative staff by providing information, educational opportunities and experiential growth opportunities Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”