Administrative Specialist I

University of Idaho; Moscow (ID); On-site; USD 22,000 - 32,000; Full time

Job summary

The University of Idaho in Moscow is seeking an Administrative Specialist I to provide essential administrative support for the Vice Provost for Digital Learning. The role will handle correspondence, records, calendars, inventory, and general office tasks, while ensuring confidentiality and accurate information flow.

Ideal candidates will demonstrate attention to detail, strong written and oral communication, and the ability to meet deadlines in a collaborative campus environment.

Qualifications

• High School Diploma or equivalent.
• Attention to detail, writing, editing, and communication skills.
• Experience meeting deadlines, handling pressure, and delivering accurate information.

Responsibilities

• Manage records and documents.
• Provide general administrative support (proofreading, mail handling, cash handling where applicable).
• Greet visitors, callers and/or email inquiries and direct to appropriate destinations.
• Other duties as assigned

Skills

Task organization

Team collaboration

Computer literacy

Education

HS Diploma

Tools

Microsoft Office

Adobe Acrobat

Photoshop

Job description

Administrative Specialist I

Posting Number: SP005472P

Division/College: Vice Provost for Digital Learning

Department: Vice Provost for Digital Learning

Location: Moscow

Posting Context Statement: The Administrative Specialist position provides a wide range ofoperational support to the Digital Learning Initiatives program,its students, and campus partners, navigating a variety ofadministrative processes, procedures and cyclical calendars ofactivities critical to the operation of the unit within the broaderuniversity. The primary responsibility of the AdministrativeSpecialist is to serve as an administrative process expert andcoordinator.

Position Overview: Assist with administrative tasks including preparingcorrespondence, maintaining records, maintaining calendars,monitoring office inventory, ordering supplies when necessary andcompleting various assignments as needed. This position may be thefirst point of contact for the department, and is tasked withensuring that information flows accurately, efficiently andeffectively while maintaining appropriate confidentiality.

Duties may include

• Manage records and documents
• Perform general administrative support tasks such asproofreading and receiving and distributing mail; may handlecash
• Greet visitors, callers and/or email inquiries, determiningnature and purpose and directing them to specificdestinations/individuals/information
• Other duties as assigned

Required Experience

• Organizing tasks to meet deadlines
• Participating in teams to accomplish shared goals
• Using computer software and applications for word processing,email, and internet searches

Required Education

• High School Diploma or equivalent

Required Other

• None

Additional Preferred

• Bachelor's degree in related field OR combination of relatededucation and full-time, working experience to total two years
• Attention to detail, writing, editing, and communication skillsas shown in application materials
• Experience meeting deadlines, handling pressure, and deliveringaccurate information to team members and leadership
• Managing projects independently, learning new skills, quickly,and showing initiative without needing close supervision
• Analyzing data to make informed decisions, providerecommendations, and solve problems creatively
• Proficient in Microsoft Office, Adobe Acrobat, and photoediting tools like Photoshop
• Ability to organize and prioritize a variety of projects andtasks in an effective and timely manner
• Experience working with faculty, staff, and students in auniversity office setting

Physical Requirements & Working Conditions

• Ability to sit/stand at a desk for extended periods

Degree Requirement: N/A: No degree requirement

FLSA Status: Non-Exempt

Employee Category: Classified

Pay Range: $19.50 or higher depending on education andexperience

Type of Appointment: Fiscal Year

FTE: 1.0

Full Time/Part Time: Full Time

Funding: This position is contingent upon the continuationof work and/or funding.

A visa sponsorship is available for the position listed in thisvacancy: No

Posting Date: 10/05/2026

Closing Date:

Open Until Filled: Yes

Background Check Statement: Applicants who are selected asfinal possible candidates must be able to pass a criminalbackground check.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources

The University of Idaho is an equal employment opportunityemployer, including veterans and individuals withdisabilities.