Administrative Operations Specialist

DVS V3; Boynton Beach (FL); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k) with match

Medical

Dental

Vision

Disability insurance

Life insurance

Paid holidays

Paid time off

Job summary

BELFOR Franchise Group in Boynton Beach, FL is seeking an Administrative Specialist to support a field office. You will handle incoming mail and phone calls, route inquiries, and assist with Accounts Payable, Accounts Receivable, and payroll review as needed.

Responsibilities include maintaining an organized workspace, creating new jobs in JD Edwards, updating job files for estimator review, managing vendor lists in JD Edwards and BCS, and ensuring compliance with vendor requirements; the role

Qualifications

• Experience in front desk operations and handling mail/phone communications.
• Knowledge of AP, AR processes and payroll review is desired.
• Strong customer service principles and ability to work under deadlines.
• Ability to safeguard confidential information and maintain accuracy.
• Familiarity with JD Edwards and vendor management systems helps.

Responsibilities

• Maintain organized workspace reflecting BELFOR standards.
• Create new jobs in JD Edwards as needed.
• Organize job files for estimator/general manager review.
• Manage vendor lists in JD Edwards and BCS.
• Ensure vendor compliance and timely processing of invoices.
• Monthly reconciliation of AP statements.
• Maintain customer files in digital and physical formats.
• Attend BELFOR operations and safety trainings as required.

Skills

Customer service

Time management

Attention to detail

Communication

Multitasking

Tools

JD Edwards

BCS

Job description

BELFOR Franchise Group in Boynton Beach, FL is seeking an Administrative Specialist to support a field office. You will handle incoming mail and phone calls, route inquiries, and assist with Accounts Payable, Accounts Receivable, and payroll review as needed.

Responsibilities include maintaining an organized workspace, creating new jobs in JD Edwards, updating job files for estimator review, managing vendor lists in JD Edwards and BCS, and ensuring compliance with vendor requirements; the role