Administrative Assistant

BELFOR Holdings Inc.; Boynton Beach (FL); Hybrid; USD 23,000 - 36,000; Full time

Job summary

BELFOR USA Group, Inc. in Boynton Beach, FL is seeking an Administrative Assistant to handle front desk operations, mail, and calls. The role includes accounts payable/receivable tasks, job cost review, and payroll review as needed.

Responsibilities include creating new jobs in JD Edwards, maintaining vendor lists, and reconciling AP statements while ensuring BELFOR standards are met. Training courses may be required.

Qualifications

• Front desk management: phones, visitors, and mail distribution.
• Accounts payable: sorting, matching, scanning invoices.
• Accounts receivable: receiving payments from customers.
• Strong customer service and attention to detail.

Responsibilities

• Maintaining an organized workspace to reflect BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Skills

Customer service

Attention to detail

Time management

Communication skills

Tools

JD Edwards

BCS

Job description

Administrative Assistant#13397Boynton Beach, Florida, United StatesApply### Location Code1235### DivisonBELFOR USA Group, Inc### Job TypeFull Time### Pay TypeHourly### Compensation and BenefitsBELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.### Position OverviewThis position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.**Responsibilities*** Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards* Timely creation of new jobs in JD Edwards as required* Organizing and maintaining an up to date job file for Estimator/General Manager Review* Using JD Edwards and BCS to maintain vendor list* Ensure compliance with vendor requirements* Monthly Reconciliation of AP statements* Customer file maintenance; digital database and physical file system* Attend BELFOR sponsored operations and safety training courses as required**Requirements*** Managing the front desk functions as they relate to phone calls, visitors and mail distribution* Accounts Payable: sorting, matching, and scanning invoices and check requests* Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)* Comprehensive understanding of customer service, principles and practices* Work under time constraints to meet specific timelines* Attention to detail and keen sense of safeguarding other people's property and information***Disclaimer****The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.*