Administrative Operations Specialist

Pures Food Specialties LLC; Bedford Park (IL); On-site; USD 40,000 - 54,000; Full time

Job summary

Pures Food Specialties LLC in Bedford Park, IL seeks an Office Administrator to oversee daily operations and provide essential administrative support across departments.

You will manage supplies, calendars, data entry, and correspondences, while ensuring confidentiality and accuracy. The role involves collaboration with finance on invoices and expense reports, and facilitating meetings.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High level of accuracy and attention to detail in administrative tasks.
• Efficient time management to prioritize tasks and meet deadlines.
• Customer-focused mindset, especially in client-facing roles.
• Ability to identify and resolve routine administrative issues.
• Ability to work well within a team and collaborate with various departments.
• Maintain confidentiality of sensitive information.
• Proficient in using office software and basic knowledge of IT systems.

Responsibilities

• Oversee daily operations to ensure an efficient workplace.
• Manage office supplies, equipment, and maintenance needs.
• Provide administrative support to various departments or executives as needed.
• Assist in document preparation, data entry, and report generation.
• Handle incoming calls, emails, and correspondence.
• Facilitate communication within the organization and with external parties.
• Manage calendars and schedule appointments, meetings, and events.
• Maintain accurate and up-to-date records, files, and databases.
• Ensure confidentiality and security of sensitive information.
• Arrange and set up meeting rooms as required.
• Greet and assist clients, visitors, and vendors.
• Ensure a positive and professional impression of the organization.
• Assist with basic financial tasks, such as processing invoices and expense reports.
• Collaborate with the finance department on budget tracking.
• Support various projects by coordinating tasks, managing timelines, and providing administrative assistance.
• Ensure compliance with organizational policies and procedures.
• Stay informed about industry best practices and implement improvements when necessary.

Skills

Strong organizational skills

Multitasking abilities

Excellent verbal and written comms.

Attention to detail

Time management

Customer-focused

Team collaboration

Confidentiality

Proficient with office software

Tools

MS Office Suite

IT basics

Job description

Pures Food Specialties LLC in Bedford Park, IL seeks an Office Administrator to oversee daily operations and provide essential administrative support across departments.

You will manage supplies, calendars, data entry, and correspondences, while ensuring confidentiality and accuracy. The role involves collaboration with finance on invoices and expense reports, and facilitating meetings.