Administrative & Office Operations Specialist

Atria Senior Living; Glen Ellyn (IL); On-site; USD 36,000 - 54,000; Full time

Job summary

Atria Senior Living in Illinois seeks an Administrative/Business Office Assistant to support the Community Business Director with daily accounting tasks, HR filings, and front-office duties for smooth operations.

You will handle accounts payable/receivable, payroll support, data entry, and scheduling tours for prospective residents, while maintaining accuracy and compliance. Training and growth opportunities are provided.

Qualifications

• High school diploma or GED; or 1–3 months related experience.
• Proficient computer skills with Microsoft Office and ability to navigate the internet.
• Must successfully complete all Atria specified training programs.
• State required training guidelines.
• Able to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.

Responsibilities

• Assist the Community Business Director with accounts receivable tasks, including data entry, billing, aging review, and collections support.
• Assist the Community Business Director with accounts payable, including invoice coding and data entry.
• Support payroll functions by running punch reports and period-end tasks, and train staff on time clock procedures.
• Assist HR with new hire orientation, enrollment, and personnel file maintenance; track FMLA and Workers’ Comp programs.
• Support month-end close procedures and accrual collection; perform account research.
• Provide direct phone coverage and receptionist support.
• Manage and order community office supplies.
• May drive the company vehicle as required for community activities.
• Assist sales by scheduling tours and responding to inquiries; conduct tours as needed.
• Perform other duties as assigned.

Skills

Microsoft Office

Strong communication

Time management

Customer service oriented

Data entry

Reading/writing basic correspondence

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Atria Senior Living in Illinois seeks an Administrative/Business Office Assistant to support the Community Business Director with daily accounting tasks, HR filings, and front-office duties for smooth operations.

You will handle accounts payable/receivable, payroll support, data entry, and scheduling tours for prospective residents, while maintaining accuracy and compliance. Training and growth opportunities are provided.