Administrative Support Coordinator

VIWMA (Virgin Islands Waste Management Authority); Kingshill (United States Virgin Islands); On-site; USD 45,000 - 60,000; Full time

Job summary

Virgin Islands Waste Management Authority in Kingshill, VI 00850-9887 seeks an Administrative Support Coordinator to perform administrative and business-related tasks in support of a division. You will collect data, prepare reports, maintain records, and assist staff.

Field work may involve exposure to dirty, noisy, and dusty conditions and odors. The role involves serving as the senior administrative staff member, coordinating travel, maintaining schedules, handling purchases, payroll, and data

Qualifications

• High school diploma or GED is required.
• Business degree or other advanced education is very desirable.
• A minimum of two to five years of relevant administrative, purchasing, or accounting experience is preferred.
• Equivalent combinations of education and experience may be considered.

Responsibilities

• Serve as the senior administrative staff member in the division.
• Coordinate travel arrangements and manage the director's schedule and calls.
• Maintain division files, initiate purchases, and prepare reports.
• Complete payroll routinely and efficiently.
• Assemble data into formats and reports as directed.
• Conduct research and background analyses for the director.
• Track deadlines and notify leadership of upcoming requirements.
• Manage invoices, departmental manifests, and vendor payments.
• Perform special projects and other duties as assigned.

Skills

Administrative support

Payroll processing

Schedule management

Vendor payments

Data reporting

Education

High school diploma or GED

Business degree desirable

Job description

PH: 340.715.9100 | FX: 340.777.3284

Kingshill, VI 00850 - 9887

PH: 340.712.4962 | FX: 340.719.1835

St. John, VI 00830

PH: 340.715.9100 | FX: 340.715.0458

Job Vacancy Announcement

EXEMPTSALARY: Commensurate with ExperienceSUMMARY:The Administrative Support Coordinator performs administrative and businessrelated activities in support of a division. Provides administrative support to a director or senior staff member. Collects data and technical information and develops assigned reports. Responsible for maintaining records, files, and documents. Provides division staff with assistance and assists other administrative staff. When working in the field, there is exposure to dirty, noisy, and dusty conditions and disagreeable odors.

DUTIES AND RESPONSIBILITIES

• Serve as the senior administrative staff member in the division.
• Perform administrative and business-related support activities in accordance with instructions from the director or senior manager.
• Coordinate travel arrangements, maintain the daily schedule, and manage telephone calls for the director/manager and other staff as assigned.
• Responsible for maintaining the division files, initiating purchases, and initiating action on required reports and/or data summaries.
• Complete payroll routinely and efficiently according to pre-established guidelines.
• Assemble data into formats and/or reports as directed by the director.
• Conduct research and background analyses as requested by the director/manager.
• Track deadlines and provide advance notice to the director or senior staff of upcoming requirements.
• Manage and process invoices, departmental manifests, and vendor payments in support of divisional operations.
• Perform special projects and prepare various forms and reports on behalf of the division.
• Perform other duties as assigned.

PH: 340.715.9100 | FX: 340.777.3284

Kingshill, VI 00850 - 9887

PH: 340.712.4962 | FX: 340.719.1835

St. John, VI 00830

PH: 340.715.9100 | FX: 340.715.0458

Education and/or Experience

• High school diploma or GED is required
• Business degree or other advanced education is very desirable.
• A minimum of two to five years of relevant administrative, purchasing, or accounting experience is preferred.
• Equivalent combinations of education and experience may be considered.

Virgin Islands Waste Management Authority is an Equal Opportunity Employer