Administrative Operations Manager

Paycom; Polson (MT); On-site; USD 40,000 - 47,000; Full time

Job summary

Mission Mountain Empowerment is seeking an Administrative Manager to support leadership and keep administrative operations running smoothly in Montana. The role coordinates office procedures, manages records, prepares business documents, and provides administrative support to executives and staff.

The position requires strong organizational skills, proficiency with Microsoft Word, Excel, PowerPoint, and email, and the ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• High school diploma or equivalent.
• Experience performing administrative or office-support responsibilities.
• Experience preparing business documents and maintaining organized records.
• Experience using Microsoft Office, email, and standard office technology.
• Ability to coordinate office procedures and administrative workflows.

Responsibilities

• Coordinate office procedures and recommend improvements that support efficiency and compliance with MME policies.
• Maintain administrative workflows, schedules, and communications for office and organizational operations.
• Provide administrative support to leadership and other employees as assigned.
• Prepare, edit, and format correspondence, reports, memoranda, forms, presentations, and other business documents.
• Monitor office supply inventory and coordinate timely ordering and delivery.
• Oversee the ordering of approved supplies and other needs for MME programs and the individuals MME serves.
• Maintain accurate, current, and organized office files and records.
• Work with supervisors to develop and maintain consistent filing systems throughout MME.
• Protect confidential information and help maintain the accuracy and integrity of administrative records.
• Assist with recruiting, onboarding, and training administrative employees as needed.

Skills

Organizational skills

Time-management

Prioritization

Communication skills

Attention to detail

Discretion/confidentiality

Education

High school diploma or equivalent

Certificate in office management or business administration

College degree in business administration/ management/ human resources

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email

Office technology

Job description

Mission Mountain Empowerment is seeking an Administrative Manager to support leadership and keep administrative operations running smoothly in Montana. The role coordinates office procedures, manages records, prepares business documents, and provides administrative support to executives and staff.

The position requires strong organizational skills, proficiency with Microsoft Word, Excel, PowerPoint, and email, and the ability to manage multiple priorities while maintaining confidentiality.