Senior Administrative Lead — Multi-Office & Events Support

DCI Engineers Inc; Missoula (MT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Overtime opportunities

Company-paid medical insurance

Company-paid dental insurance

Company-paid vision insurance

Tax-advantaged savings account options

Company-paid Life, AD&D, and Long-Term

Voluntary Short-Term Disability

401(k) with annual company贡献

8 paid holidays

Job summary

DCI Engineers Inc. in Missoula, MT is seeking a Senior Administrative Assistant to keep our office, project teams, and daily operations running smoothly. This in-office role supports Missoula and satellite offices, helping ensure consistent operations and collaboration across locations.

You’ll manage front desk functions, orders, onboarding logistics, invoicing support, file organization, and event planning, contributing to a collaborative team environment.

Qualifications

• Excellent writing, editing, and communication skills.
• Ability to anticipate office needs, resolve problems, and prioritize independently.
• Proficient in Microsoft Excel, Word, and internet applications.

Responsibilities

• Perform front office reception duties, maintain office contact information, and open and close the office.
• Order and manage office and breakroom supplies, maintain common areas, coordinate with office vendors, and oversee mail and deliveries.
• Coordinate onboarding and offboarding logistics with People & Culture and IT.
• Support office compliance and safety, including serving as the office safety coordinator.
• Submit invoices, reconcile credit card statements, process expense reports, and assist with accounts receivable tracking and collections.
• Set up and maintain project information in Vantagepoint, process contracts, organize project files, and support Construction Administration and quality control tracking.
• Maintain office calendars, coordinate travel and meeting logistics, register staff for industry events, and assist with professional license applications and renewals.
• Plan and support internal, community-building, learning, volunteer, and client-facing events.
• Partner with the office Managing Principal and Regional Administrative Manager on local and regional priorities, and perform other duties as assigned.

Skills

Excellent writing

Editing

Communication skills

Microsoft Excel

Microsoft Word

Attention to detail

Problem solving

Discretion with confidential info

Tools

Office software

Job description

DCI Engineers Inc. in Missoula, MT is seeking a Senior Administrative Assistant to keep our office, project teams, and daily operations running smoothly. This in-office role supports Missoula and satellite offices, helping ensure consistent operations and collaboration across locations.

You’ll manage front desk functions, orders, onboarding logistics, invoicing support, file organization, and event planning, contributing to a collaborative team environment.