Office Operations & Efficiency Lead

Busy Season Staffing Solutions; San Juan (PR); On-site; USD 55,000 - 75,000; Full time

Job summary

Busy Season Staffing Solutions seeks an organized Office Operations Manager to oversee daily administrative tasks and support leadership. You will coordinate vendors, manage records, and ensure efficient office processes, while safeguarding confidentiality.

The role requires initiative, strong communication, and the ability to handle multiple priorities in a fast-paced setting. Candidates with experience supporting executives will excel.

Qualifications

• 3+ years of experience in office management, administration, operations, or similar.
• Strong organizational and time-management skills in a fast-paced environment.
• Excellent written and verbal communication abilities.
• High attention to detail with ability to manage multiple priorities.
• Proficient in Microsoft Office and Google Workspace.
• Able to work independently, take initiative, and be solution-oriented.

Responsibilities

• Oversee day-to-day administrative operations of the office.
• Coordinate office supplies, equipment, maintenance, and vendors.
• Manage records, documentation, and office procedures.
• Support CEO and leadership with scheduling and admin tasks.
• Coordinate meetings, events, and internal activities as needed.
• Assist with invoices, expenses, and basic admin finance tasks.
• Serve as a contact for vendors and external partners.
• Ensure policies and procedures are followed; assist onboarding/offboarding.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Initiative

Independent work

Interpersonal skills

Vendor coordination

Tools

Microsoft Office

Google Workspace

Job description

Busy Season Staffing Solutions seeks an organized Office Operations Manager to oversee daily administrative tasks and support leadership. You will coordinate vendors, manage records, and ensure efficient office processes, while safeguarding confidentiality.

The role requires initiative, strong communication, and the ability to handle multiple priorities in a fast-paced setting. Candidates with experience supporting executives will excel.